Be the point of contact between the President, company employees/clients and management information flow
Represent the President by welcoming visitors, reviewing correspondences, arranging Company functions, answering and meeting request directed to the President
Gathering information and research as required by the President
Arranges corporate travel and meetings by developing itineraries and agendas, scheduling corporate travels, booking other transportation, arranging lodging and meeting accommodations
Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring of progress, problem solving and adjusting plans
Maintain personal networks and participating in professional organizations
Manage the President’s timetable and arrange his daily schedule (set up meetings, arrange meals, travel, speaking engagements)
Schedule and prepare meeting, appointments and commitments for the President
Take down minutes during meeting wherein the President and Lead Team is involved
Act as an office manager by managing with office supply inventory and meeting rooms scheduling
Format information for internal and external communication-memo, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Devise and maintain office filing system
Performs all other related duties that maybe assigned from time to time
Qualifications:
Preferably Female. Must send CV with latest picture
Candidate must possess at least a Bachelor/College Degree in Business Finance/Administration/Management/ Psychology or Industrial Engineering or equivalent
At least 3 years working experience in the corporate world is required for this position
Preferably 4 years experienced employees specializing in Secretarial/Executive & Personal Assistant or equivalent
Willing to work on extended hours (Saturdays, Overtime, Breakfast meetings)
Should be a quick learner and have a desire to gain knowledge
With pleasing personality
Proficient in MS Office (Outlook, Excel, Word, PowerPoint) and solid media marketing
Have excellent oral and written communication skills
Presentation skills is a MUST
Must be organized at all times and a compulsive planner
Comfortable in planning and hosting Corporate events
Applicant must want to work in Ortigas Business District
